Open Meetings Law requires that any document that will be discussed at a board meeting be made available on the library's website at least 24 hours before the meeting. The law also requires that a draft of meeting minutes be posted within two weeks of the meeting. A draft of minutes from an executive session be posted within one week from the date of the executive session.
Trustees prepare for a board meeting by reviewing the board packet, a set of documents that includes:
FLLS must follow OML too.
Here's a look at our documentation:
https://www.flls.org/board-of-trustees/board-meeting-documents/
Notice that reports, budgets, etc. are included in the board packets.
Answer:
Any document that will be the subject of discussion at the board meeting must be included in the board packet.
Example: FLLS Board Packet (aka Meeting Documents) https://www.flls.org/board-of-trustees/board-meeting-documents/
Answer:
Yes. Financial reports, budgets, etc. must be included. You may redact account information for privacy and security reasons.
Answer:
Yes. Your board packet should be available online 24 hours before your scheduled board meeting. It can be removed 24 hours after the meeting has occurred.
Example: If your board meeting is Tuesday at 6 pm your board packet must be posted online by 6 pm Monday (24 hours before the meeting). The board packet may be removed Wednesday at 6 pm (24 hours after the meeting has occurred.)
Answer:
Yes, your board packet must be available to anyone who requests it in an accessible format.